Executive Committee Duties & Responsibilities
President
- Oversees Board
- Schedules and presides over Board meetings
- Discusses issues and arbitrates with Board over disputes
- Appoints Flight Chairpersons
- Creates/sends/receives Registration Forms and informational letters to team captains/club representatives in late January or early February
- Creates Flight Organizational Chart
- Receives club/team requests for League entrance
- Replaces teams prior to start of season, if necessary
- Revises/updates Bylaws with Board when necessary
- Works with Secretary on the updating of forms, compiling of information and distribution of folders for Board Members and Team Captains
- Responsible for the annual update of: Directory, Flight Organizational Chart and Registration Form
Vice President
- Assists President at Board meetings, stands in for President, if absent
- Schedules all matches and challenges for season
- Responsible for match play and interpretation of rules (with Board)
- Responsible for the annual update of Schedule of Play
Secretary
- Maintains and updates League forms on computer
- Prepares and distributes folders to Board Members and Team Captains
- Works with Website person to keep it current
- Responsible for all League mailings
- Collects rosters from Flight Chairpersons and works with Flight Chairpersons to determine player/team eligibility
- Records weekly scores of each flight and keeps current standings
- Compiles final standings at end of season, establishing winners of each flight and working with Treasurer to award trophies
- Responsible for the annual update of: List of Team Captains, Bylaws (if revised), Final Standings and any revised forms
Treasurer
- Responsible for all banking duties, including updating bank signature cards
- Handles all League finances and keeps books
- Collect team registration fees and deposit on a timely basis
- Calls or sends reminder letter to teams whose registrations have not been received by deadline
- Works with Secretary to determine winners of each flight
- Orders and delivers trophies
- Responsible for: Treasurer’s Report at beginning and end of season